• Alisdair Low

School Administrator - Bradford Primary School - £18,000 - £22,000

*You'll have some experience in a school office in the UK*

*You understand if you do not have an enhanced police check - one will be process if you are successful*

*You'll be a UK resident with the right to work in the UK*



Prime Objectives of the Post:


To assist in the provision of high quality professional, flexible, proficient and constructive clerical, administration, financial support and reception service to the school.


Responsible to the Office Manager/Headteacher from whom they will receive formal supervision and who will allocate work when necessary.

However, much of the work is self-generating, and the post holder will be expected to work within established procedures and guidelines and to prioritise day-to-day work, referring only exceptional or complex queries to senior members of staff.

In the absence of the Office Manager would be expected to liaise with senior team members to ensure continuation of essential services.


To provide prompt and effective information, advice and access to services provided by the School to parents/carers, governors, community groups, members of the public and other agencies, dealing with requests for help and intervention, seeking guidance from and working in conjunction with senior/qualified professional staff on more complex requests.

Undertaking and promoting the School to public and external agencies.


May from time to time be required to undertake other duties commensurate with the grade and level of responsibility defined in this job description.


Effort Demands:

· Will work under supervision and will frequently use own initiative, working to the priorities set by the Office Manager/Headteacher.

· To contribute to the overall ethos/work/aims of the school.

· Will make decisions regarding individual visitors/callers in terms of the advice and information provided, liaising with other staff within the school and assessing the level of urgency.

· Day to day decisions regarding the organisation of the working area/workload and school priorities; assisting with the planning and development of the support services.

· To participate in in-school training and other training programmes as required, and maintain personal and professional development in order to meet the changing demands of the post.


Responsibilities:

ORGANISATION

· To give advice and guidance as appropriate, making decisions regarding individual visitors/callers in terms of the advice and information provided and using some judgement within established procedures and guidelines, liaising with other staff within the school and assessing the level of urgency.


· Frequently dealing with routine and occasional less routine enquires. Given the changing needs of the school, workloads can vary to involve less routine tasks and the post holder will be expected to undertake these with minimum supervision as they arise, liaising with senior members of staff to verify/seek authorisation for action.


· To support/assist in the supervision of less experienced staff, students on work experience, trainees and voluntary helpers.


· Training new and existing members of staff.


· Undertake reception duties, answering routine telephone and face to face enquiries and signing in visitors.


· Assist with pupil first aid/welfare duties, looking after sick pupils, liaising with parents/staff etc.


· Assisting with arrangements for visits by school nurse, photographer etc.


ADMINISTRATION


· Provide a high level of clerical support e.g. record and circulate messages to other members of staff, diary management, photocopying, filing, scanning, faxing, emailing, complete routine forms, sort and distribute mail, ensuring supplies of internal forms are kept well stocked.


· Create and maintain manual/electronic filing and information systems, including those of outside agencies e.g. DfE.


· Maintain and collate pupil reports.


· Data inputting of computerised records/management information systems, including payroll systems.


· Produce, analyse and interpret data/information/detailed reports on a regular basis as appropriate to the school to facilitate performance management in line with the completion of internal/external performance requirements e.g. pupils data.


· Undertake typing, word-processing and other IT based tasks (audio and copy typing services, letters, memos, minutes etc).


· Undertake routine administration, e.g. responding to letters and emails/maintaining and updating distribution lists/registers/school meals/arranging and coordinating meetings on behalf of other school staff/room bookings/minute taking/retrieve and disseminate information as appropriate to the needs of the school/school lettings and other uses of school premises.


RESOURCES


· Responsible for the safe keeping of office equipment and secure storage of supplies.


· Operate office equipment e.g. photocopier, computer.


· Support the office manager/ School Business Manager on budget matters relating to the school including accounting/banking etc.

· Maintaining stock and supplies, preparing and assisting in the processing orders, checking delivery notes and invoices ensuring they are correctly recorded, cataloguing and distributing as required.


· Assist with procurement and sponsorship.


· Responsible in the collection and recording of school dinner money, school fund accounts and other routine financial administration with frequent handling of substantial amounts of cash.


Operate uniform/snack/’other’ shops within the school.


For a full job description please call Alisdair or Jane at Integritas Education


You need to complete an application from for this role - obtained from Integritas.

Integritas Education Recruitment Ltd is acting as an employment business for this position.

If you are successful, Integritas is required to see evidence of your Right to Work in the UK; in addition to you applying for an enhanced DBS Certificate should you not already hold a suitable certificate registered on the DBS Update Service.

The position is subject to agreement to Terms and Conditions and suitable application and reference process.

As a result of the volume of applications we are currently receiving we regret that we may be unable to respond with individual feedback.