• Alisdair Low

School Office Manager - Bradford Primary School £23,000 - £30,000

Based in a Primary School near Barkerend Bradford you will:


*Have experience in school office and be ready now to manage a school office*

*Be DBS police checked*

*Be a UK resident with the right to work in the UK*


You will work under your own initiative with limited supervision, working to the priorities set by the Office Manager/Headteacher.


Duties


· To contribute to the overall ethos/work/aims of the school.


· Will make complex decisions regarding individual visitors/callers in terms of the advice and information provided, liaising with other staff within the school and assessing the level of urgency.


· Day to day decisions regarding the organisation of the working area/workload and school priorities; assisting with the planning and development of the support services.


· To participate in in-school training and other training programmes as required, and maintain personal and professional development in order to meet the changing demands of the post.


Responsibilities:


ORGANISATION

· To give complex advice and guidance as appropriate, making decisions regarding individual visitors/callers in terms of the advice and information provided and making judgements within established procedures and guidelines, liaising with other staff within the school and assessing the level of urgency.


· Dealing with routine and less routine enquires. Given the changing needs of the school, workloads can vary to involve less routine and tasks and the post holder will be expected to undertake these with little or no supervision as they arise, verifying/authorising action where applicable, liaising with senior members of staff on more complex issues if necessary.


· Provide organisational and complex advisory support to the Governing Body.


· Responsible for the planning, review and organisation of support service systems, procedures and policies; participating in specialist groups to contribute to the resolution of issues, assisting in the development of new and complex procedures and addressing new issues or operational methods whilst supporting work on one off projects.


· Management and supervision of support staff, students on work experience, trainees and voluntary helpers including regular team meetings, sickness monitoring, and staff appraisals etc., as well as deputising for the office manager in their absence, coordinating and delegating relevant activities.


· Training new and existing members of staff.

· Manage the administration of payroll systems.

· Undertake reception duties, answering complex telephone and face to face enquiries and signing in visitors.

· Take a lead role and participate in the recruitment of support staff, managing associated employment procedures.

· Assist with pupil first aid/welfare duties, looking after sick pupils, liaising with parents/staff etc.

· Assisting with arrangements for visits by school nurse, photographer etc.


ADMINISTRATION

· Provide an effective and efficient comprehensive administrative service, including the full range of administrative duties.

· Create and maintain manual/electronic filing and information systems, including those of outside agencies e.g. DfE.

· Maintain and collate pupil reports.

· Complex data inputting of computerised records/management information systems, including payroll systems.

· Research, produce, analyse, interpret and interrogate complex data/information/detailed reports on a daily basis as appropriate to the school to facilitate the completion of internal/external performance requirements e.g. pupils data.

· Undertake typing, word-processing and complex IT based tasks (audio and copy typing services, letters, memos, minutes etc), some of which may be highly confidential and sensitive in nature.

· Undertake confidential and routine administration, e.g. documents and reports, responding to complex letters and emails/maintaining and updating distribution lists/registers/school meals/arranging and coordinating support team meetings as well as other school meetings on behalf of school staff and governors/room bookings/minute taking/retrieve and disseminate information as appropriate to the needs of the school/school lettings and other uses of school premises.


RESOURCES

· Responsible for the safe keeping of office equipment and secure storage of supplies.

· Operate office equipment e.g. photocopier, computer.

· Manage School licenses, insurance and service contracts.


For a full job description please call Alisdair or Jane at Integritas Education

You need to complete an application from for this role - obtained from Integritas.


Integritas Education Recruitment Ltd is acting as an employment business for this position.

If you are successful, Integritas is required to see evidence of your Right to Work in the UK; in addition to you applying for an enhanced DBS Certificate should you not already hold a suitable certificate registered on the DBS Update Service.

The position is subject to agreement to Terms and Conditions and suitable application and reference process.

As a result of the volume of applications we are currently receiving we regret that we may be unable to respond with individual feedback.




If we have not contacted you within two weeks of your application being received then regretfully your application will not be taken forward on this occasion.